HSCC (
E-6(A), Sector-1
Noida (U.P)-201301
HSCC/HRM/NIT/08 14.04.2008
Sealed
tenders are invited from the house-keeping agencies in or around Noida for the providing house keeping services. The last
date on submission of tenders is
CGM (HRM & Legal)
INSTRUCTION TO BIDDERS
1. The
tender should be sent to HSCC in the prescribed proforma
in a sealed cover superscribed TENDER FOR HOUSE
KEEPING SERVICES so as to reach HSCC Corporate Office located at E-6(A),
Sector-1, Noida (U.P) but not later than 2-30 P.M.
on 28.04.2008 positively. Tenders, which are not found properly sealed,
will be summarily rejected.
2. The
tender can be downloaded from HSCC website www.hsccltd.co.in.
All pages of the bid should be initialed and stamped
3. The
name and mailing address of the applicant should be clearly marked on the
envelope.
4. The
bidder shall furnish, as part of the bid, EMD for Rs.1000/- (Rupees one
thousand only). No deviation shall be permitted from this. The bid security
shall be in the form of Demand Draft in favour of HSCC (
5. Any
bid not accompanied by EMD shall be summarily rejected as unresponsive.
6. The
EMD of unsuccessful bidders will be returned as promptly as possible
but not later than 30 days after the award of contract. The EMD of the
successful bidder will be returned upon the bidder executing the contract.
7. No
interest will be payable on the EMD amount.
8. The tenders
will be opened at
9. HSCC is not
bound to accept the lowest offered price or any tender or to assign any
reason for rejection of any or all the tenders and the decision of HSCC in the
matter shall be final and binding.
*******
Date:
The Chief Gen Mgr (HRM
& Legal)
HSCC (
E-6(A), Sector-1
Dear Sir,
I/We do hereby tender
for the execution of the work specified in the under written memorandum within
the time specified at the rate specified herein and in accordance with all
respects with the specifications, conditions and instructions supplied by you,
which I/we have read carefully.
a) General
Description : Cleaning maintenance and housekeeping
services as per Annexure-I, II & III.
1. Name of the Agency :
2. Address
3. Phone number(s)
4. Fax number(s)
5. (a) PF Registration No :
(b) ESI Registration No :
6 Experience
(a) Names of offices where agency is
providing house keeping services
with
number of persons deployed and
with
dates (please attach details
separately,
if required)
(b) Names of offices where similar services
were
provided in past (with dates)
2/-
:2:
7. Documents to be enclosed along with the tender
(a)
Copy of licence under section 12 of Contract Labour
(Regulation & Abolition) Act, 1970.
(b)
Copy of PF
Registration
(c)
Copy of ESI
Registration
(d)
Price bid &
EMD in two separate sealed envelope (mark not to be opened)
(e)
Acceptance of
all terms and conditions of the Tender
I/We do hereby
distinctly and expressly declare and acknowledge that before the submission of
my/our tender. I/We have carefully followed the general instructions and read
the specifications and clearly understood all the conditions of the contract.
I/We have also seen the location where the said work is to be done and made
such investigations of the work required to enable me/us to complete the work
successfully.
Should this tender be
accepted, I/We hereby abide by and fulfill all the terms and conditions annexed
hereto. If I fail to commence the work specified in the above memorandum, I/We
agree to requisite deductions being made from my/our bills in accordance with
the conditions of the contract.
I/We
agree to keep the offer open for 90(ninty) days from
the date of opening of the tender.
Thanking you,
Yours faithfully,
Signature _________________
Name _________________
Designation
_________________
Name
of agency ______________
Address _______________
1. For deploying adequate
staff but not less than
07 cleaners@ Rs.__________
per month Rs.____________ per month
01 Supervisor @ Rs.__________
per month Rs.____________ per month
2. Service charges( including administrative charges,
Provident Fund, ESI, Uniform, Bonus,
Workmens
Compensation etc) Rs.____________ per month
3. Amount to be charged
on account of materials
to be supplied by
the contractor Rs.____________ per month
(SIGNATURE
OF TENDERER)
with the seal of the company
Annexure - I
LIST OF ACTIVITIES FOR OFFICE AREA
1. Cleaning, sweeping, mopping of entire
floor area/corridors/stairs etc on all floors.
2.
Cleaning, sweeping, mopping of open
area/parking area/terrace.
3.
Cleaning, sweeping, mopping of
generator room/switch board room/other area/room at basement/cleaning of toilet
and provision of material etc. at basement.
4.
Carpet shampooing of carpeted floors
once in period of three months or on requirement basis.
5.
Dry cleaning/shampooing of upholsetry of chairs, sofas etc. once in a period of six
months or on requirement basis
6.
Dusting of entire furniture, almirah /racks /cupboards /cabinets /stairs /grills /equipments/
computers etc.
7.
Vacuum cleaning of
keyboards/computers/carpeted area on weekly basis or on requirement basis.
8.
Disposal of garbage of entire area.
9.
Cleaning/washing and mopping of
toilets (2 to 3 times daily).
10.
Cleaning of glass cabins/all
panes/wooden or aluminum partition on daily basis
with telescoping devices used for high roof glass panes
11.
Scrubbing and polishing of floors
once in a fortnight or on requirement basis.
12.
Weekly cleaning of entire premises
with special care i.e. by opening windows, AC grills/ ventilations, blinds etc.
13.
Providing Bombay Dyeing make fresh
towels weekly in all toilets.
14.
Providing toilet rolls/liquid
soap/soap bars/odonils/naphtahelene ball etc
.
15.
Spraying of room freshener for
entire building.
16.
Spraying of Baygon/Finit
in toilets/entire building on requirement basis
17 Ensure maintenance of good
look and upkeep on entire office daily before the arrival of staff and continue
to maintain it throughout the day.
Annexure - II
LIST OF MATERIALS
TO BE USED FOR HOUSEKEEPING WORK
1.
Fresh towels (Bombay Dyeing make) in
sufficient quantity on weekly wage basis in all toilets.
2.
Provision of toilet rolls in all
toilets.
3.
Liquid soap/soap cake (Fem/Homocol or Lux International).
4.
Glass cleaning liquids.
5.
Napthalence
balls/Urinal balls.
6.
Odonils
7.
Harpic
tabs for cisterns/Harpic liquids for cleaning.
8.
Acid
9.
Surf/Vim
10.
Phenyle/Cleano
liquids/R-7 liquids of Hindustan Lever.
11.
Brasso
(if required)
12.
Dusters/Pochhas/Moppers
Floor ;brushes/Carpet brushes.
13.
Room freshener/Finit/Baygon
14.
Soft Nariyal
brooms
15.
Scrubbing machines/carpet shampooing
machine vacuum cleaners/external glass panes cleaning devices (telescopic
cleaner).
16.
Floor cleaning liquids such as R-1,
R-7, spiral and any other liquid suitable to floors attached toilets etc.
Annexure-III
TERMS
AND CONDITIONS
Period of contract : This
contract shall be valid initially for a period of one year
Price : No
increase on any account during the contract
Termination of
contract : HSCC
reserves the right to terminate the contract by giving
one months notice without assigning
any reason whatsoever.
Payment : The service shall make the payment monthly within seven
days from the date of receipt of bill
Workmen employed :
The service provider shall be responsible for all labour
laws and statutory requirement pertaining to his workers.
(On Company letter head)
FORMAT FOR SUBMISSION OF QUOTATION
|
Description |
Monthly charges |
|
Cleaning, sweeping, mopping,
garbage disposal etc along with required material and floor cleaning
equipments as per the list of activities enclosed at Annexure-I & II.
Terms and conditions as per Annexure-III, including ___ houseman cum sweeper
and ___ supervisor for HSCC Corporate Film |
|
Signature of bidder
.
Name