MINISTRY OF HEALTH & FAMILY WELFARE,
GOVT. OF
Invitation
for Prequalification
Package-I
Internal and External Signage to be supplied and fixed
in PGIMER at Dr. RML Hospital,
Package-II
Providing and fixing Sun Control
High performance film with Scratch Resistant
in PGIMER at Dr. RML Hospital,
OCTOBER 2007
HSCC
(
(
E-6(A),
sector-1, NOIDA(U.P) 201301 (
Phone : 0120-2542436-40 Fax : 0120-2542447
PQ No. HSCC/335 /BU-HP-II/2007
HSCC/335/Fur/2007 Dated:
Invitation for Prequalification for the following
works for PGIMER at Dr. RML
Hospital, New Delhi
HSCC(I) LTD, Plot E-6(A),
Sector-1, NOIDA (U.P) 201301 On behalf of “Ministry of Health and family Welfare, Nirman Bhawan,
Package I: Internal and external signages are required to be
supplied and fixed. Estimated cost: 20 lakhs. Completion period: one
month. Minimum PQ criteria: As mentioned in the PQ document in our website.
Package II: Providing
and fixing Sun Control High performance film with Scratch Resistant. Estimated Cost: 5 lakhs Completion
period: one month. Minimum PQ criteria: As mentioned in the PQ document
in our website.
Pre-qualification is open
to all the agencies having sound background and specialization in carrying out
similar works. PQ document can be obtained in person in writing mentioning the
packages from above address on payment of Rs. 1000/- (for each package) through
Cash/demand draft in favour of HSCC (I) Ltd. NOIDA payable at NOIDA or may be
downloaded from HSCC website WWW.hsccltd.com and submitted along with a demand
draft of Rs. 1000/-(for each package) in favour of HSCC (I) Ltd Noida. The Last
date of Submission of Sealed PQ document complete in all respect mentioning the
package is 22nd October 2007 upto 4 pm at HSCC head office NOIDA.
Project
Coordinator
HSCC/335/BU-II/2007 dated:
10/10/2007
INSTRUCTION
TO APPLICANTS
PROJECT NAME :
Package I: Internal and external
signages are required to be supplied and fixed in PGIMER at Dr. RML Hospital,
Package II: Providing and fixing Sun Control High
performance film with Scratch Resistant Coating of specified thickness and
parameters of total solar energy rejection, visible light transmittance and
ultra violet transmittance etc. Product
should stand 5 years warranty against peeling, fading and cracking in PGIMER at
Dr. RML Hospital,
Completion period : 01 (one) calendar months from the date of
Placement
of order.
EMPLOYER/PRINCIPAL
EMPLOYER : Ministry of Health
and family Welfare,
Nirman Bhawan,
1. Scope
of Bid :
1.1
For
& on behalf of Ministry of Health and family Welfare, Nirman Bhawan, New
agencies
/ firms for above works details as under
1.2 Brief Details :
Package I: Internal and external
signages are required to be supplied and fixed in PGIMER at Dr. RML Hospital,
Package II: Providing and fixing Sun Control High
performance film with Scratch Resistant Coating of specified thickness and
parameters of total solar energy rejection, visible light transmittance and
ultra violet transmittance etc. Product
should stand 5 years warranty against peeling, fading and cracking etc. in PGIMER at Dr. RML Hospital,
1.3 Pre- qualification is open to all agencies
/ firms having sound background and
Specialisation in carrying out similar works.
Submission of Applications:
1.4 For and On behalf of “Ministry of
Health & Family Welfare, Government of India (The Employer), HSCC(I) Ltd.
(HSCC, the Consultant) intends to Pre-Qualify agencies/firms for the above
works detailed as under.
1.5 Pre-Qualification is open to all
the firms having sound financial background and experience of successfully
executing the project of similar nature and magnitude.
2.0 SUBMISSION OF
APPLICATION:
2.1 Application
for Pre-Qualification must be submitted complete in all respect in sealed
envelopes which must be either delivered by hand or by registered mail, at HSCC
(
Package II: Providing and fixing Sun Control High
performance film with Scratch Resistant Coating of specified thickness and
parameters of total solar energy rejection, visible light transmittance and
ultra violet transmittance etc. Product
should stand 5 years warranty against peeling, fading and cracking etc. in
PGIMER at Dr. RML Hospital,
2.2 The Package, name and mailing address of
the Applicant should be clearly marked on the envelope.
2.3 All the information asked for
pre-qualification shall be answered in the ENGLISH language by all the
agencies/firms.
2.4 Failure to provide information in the
stipulated format enclosed or to provide timely clarification or substantiation
of the information supplied (considered essential to evaluate the Applicant’s
qualification) may result in disqualification of the Applicant.
3.0 PRE-QUALIFICATION
CRITERIA:
3.1 Pre-Qualification will be based on
meeting all the minimum criteria for pre-qualification and other qualification
criteria regarding the Applicant’s work experience, personnel and equipment
capabilities and financial position as demonstrated by the Applicant’s
responses in the forms attached to the Letter of Application.
3.2
The
Applicant should meet the following minimum criteria for Pre-Qualification :
(i)
Average
Annual Financial Turnover during the last three financial years i.e. 2004-2005,
2005-2006 & 2006-2007 (For 2006-07 Provisional Balance Sheet may be
submitted if not finalized till date of submission) should be at least 30% of
the estimated cost.
(ii)
Experience of having
successfully completed similar works during last 7 years ending last day of
month previous to the one in which applications are invited should be either of
the following :
Three similar completed works costing not less than the amount equal to
40% of the estimated cost.
or
Two similar completed works costing not less than the amount equal to
50% of the estimated cost.
or
One similar completed work costing not less than the amount equal to 80%
of the estimated cost.
(iii)
Similar nature of
works means successful completion of Internal and external signages
are supplied and fixed for Package-1 and
Providing
and fixing Sun Control High performance film with Scratch Resistant Coating of
specified thickness and parameters of total solar energy rejection, visible
light transmittance and ultra violet transmittance etc. for Package-II.
4.0 PERSONNEL, EQUIPMENT AND FINANCIAL CAPABILITIES
4.1 Personnel Capabilities: The firm should
have suitable qualified and experienced personnel for the successful completion
of the works. List of employees and bio-data of key officials shall be
submitted stating clearly how these would be involved in this work. (Fill enclosed
ANNEXURE – I).
4.2 Equipment Capabilities: The Applicant should
submit the list of equipments for successful completion of project. (Fill
enclosed ANNEXURE -II).
4.3 Financial Capabilities: The Applicant should
submit Audited Balance Sheets for the last three financial years i.e. 2004-2005,
2005-2006 & 2006-2007 (For 2006-07, Provisional Balance Sheet may be
submitted if not finalized till date of submission). These Balance Sheets should demonstrate the
soundness of the applicant’s financial position, showing positive Net worth and
Net Profit in last three financial years. (Fill enclosed ANNEXURE-III).
4.4
Minimum Solvency Requirement :
4.4.1
A
solvency certificate from applicant’s Bank (Nationalized/Scheduled) that applicant
is solvent for 30% of the Project Estimated Cost. The certificate should be not
more than one year old.
5.0 EXPERIENCE OF EXECUTING OF PROJECTS OF SIMILAR NATURE & COMPLEXITY
The applicant shall
submit information about their past experience in Internal and external signages are supplied and fixed
for Package-1 and providing and fixing Sun Control High
Performance film with Scratch Resistant Coating of
specified thickness and parameters of total solar energy rejection, visible
light transmittance and ultra violet transmittance etc. for Package-II. Projects of similar nature and
complexity with information about magnitude of the Projects, Type of Projects,
Completion Certificate from Client, Time Overrun if any, Cost over run if any ,
( Fill enclosed ANNEXURE-IV).
6.0 OTHER
INFORMATION TO BE SUBMITTED ALONGWITH
APPLICATION
6.1 Registration/
Licence: The firm should have Works Contract Tax/VAT Registration with the
appropriate Authorities In case the firm is not registered at the time of
submission of bid, they will get themselves registered with the concerned
authorities in case they are awarded the work
6.2 The
firm should submit an undertaking that they have not abandoned &
blacklisted of any work of Union Government/ State Governments/ PSU’s etc. during
the last 5 years.
6.3. The applicant should provide information regarding litigation/
Arbitration cases for the last five years as per ANNEXTURE- V
6.4 The
applicant shall submit the supporting documents regarding the information given
in the ANNEXURE-I to ANNEXURE-V.
7.0 Even
though the Applicants meet the above criteria, they are subject to be
disqualified, if they have:
-
made
misleading or false representation in the form, statement and attachments
submitted; /or
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record of poor performance such as
abandoning the work, not properly completing the contract, inordinate delays
in completion, litigation history, or
financial failures, etc. /or
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The
performance of any agency already worked/ working with HSCC is not found
satisfactory./or
-
found to have been black listed in any of the works.
8.0 The applicants are advised to visit the
site to get first hand information as regards its approach, accessibility,
working conditions, site conditions, availability of labour and material etc.
and other matters affecting cost and work. All costs incurred in connection
with submission of the pre-qualification application shall be borne by the
applicant irrespective of the outcome.
9.0 If any
information furnished by the applicant is found incorrect at a later stage,
applicant shall be liable to be debarred from tendering in HSCC. The department
reserves the right to verify the particulars furnished by the applicant
independently.
10.0 The
competent authority to pre-qualify shall have the power to relax any
condition/criterion for pre-qualification if it considers expedient to do so.
11.0 Even
though the agency meets all the criteria, the Employer / Consultant reserves the
right to accept or reject any applicant/disqualify any agency without assigning
any reason whatsoever.
12.0 UPDATING
QUALIFICATION INFORMATION
12.1 Applicants
shall be required to update the financial information used for Pre-Qualification
as and when asked for and at the time of submitting their bids, to confirm
their continued compliance with the pre-qualification criteria and verification
of information provided.
13.0 GENERAL
13.1 Only agencies / firms who have been
pre-qualified under this procedure will be invited in writing to bid. A
pre-qualified firm may submit only one bid for the contract. If a firm submit
more than one bid all bids of the party will be rejected.
13.2 The Employer / Consultant reserves the
right to :
(a)
Reject or accept any application without assigning
any reason or incurring any liability thereof
(b)
Cancel the pre-qualification process and reject all
applications
(c)
Split the works into different packages if required
(d)
Amend the scope and value of any contract under this
project, in such event the bids will only be called from those pre-qualified
applicants who meet the requirements of the contract as amended.
13.3 Joint venture companies shall not be
allowed to participate in the bid.
13.4 No correspondence either from successful /
pre-qualified applicant or unsuccessful
applicant will be entertained in
this regard.
13.5 Check list format attached at Annexure VI
must be filled and enclosed along with the application.
Chief
General Manager (PG-II)
For & on behalf of HSCC (I) Ltd.
LETTER OF APPLICATION
[NOTE : On the letterhead paper of the
applicant including full postal address, telephone no., fax no., telex no. and
cable address]
Date
:______________
To,
HSCC(I)
Ltd.
Plot No.
6(A), Block(E), Sector-I
NOIDA,
U.P.-201301
Sirs,
1. Being duly authorised to represent and
act on behalf of ………………………….. (hereinafter referred to as “the Applicant”) and
having reviewed and fully understood all the pre-qualification information
provided, the undersigned hereby apply to be pre-qualified by yourselves as a
bidder for the
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
its maintenance during the Defect
Liability period
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Pre-Qualification
Number |
Client
Name |
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HSCC/PQ/335/07 |
Ministry
of Health & Family Welfare |
2. Attached to this letter are copies or
original documents defining :
(a)
the applicants legal status
(b)
the principal place of business
(c)
the place of incorporation (for applicants who are
corporations) or the place of registration and the nationality of the owners (for
applicants who are partnerships or individually owned firms)
(d)
application form no. 1 to 6
3. Your agency and its authorized
representatives are hereby authorized to conduct any inquiries or
investigations to verify the statements, documents and information
submitted in connection with this
application, and to seek clarification from our bankers and clients regarding
any financial and technical aspects. This letter of application will also serve
as authorization or any individual or authorized representative or any
institution referred to in the supporting information, to provide such
information deemed necessary and requested by yourselves to verify statements
and information provided in this application, or with regard to the resources,
experience, and competence of the Applicant.
4. Your agency and its authorized
representatives may contact the following persons for further information :
|
General,
Personnel, Technical and Financial Enquiries |
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Contact
1 : |
Telephone
1 : |
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Contact
2 : |
Telephone
2 : |
5. This application is made in the full
understanding that :
(a)
Bids by pre-qualified applicants will be subject to
verification of all information submitted for pre-qualification at the time of
bidding
(b)
Your agency reserves the right to :
-
amend the scope and value of the contract / bid
under this project ; in such event, bids will only be called from pre-qualified
bidders who meet the revised requirements ; and
-
reject or accept any application, cancel the
pre-qualification process, and reject all applications without assigning
reasons or incurring any liability thereof ; and
(c)
Your agency shall not be liable for any such actions
and shall be under no obligation to inform the Applicant
6. The undersigned declare that statements
made and the information provided in the duly completed application are , true
and correct in every detail.
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Sealed
& Signed |
|
Name |
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For and
on behalf of |
APPLICATION FORM NO. 1
GENERAL INFORMATION
All individual firms applying for pre- qualification are requested to complete the information in this form. Information to be provided for all owners or APPLICANTS who are partnerships or individually‑owned firms.
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1. |
Name of firm |
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2 |
Head office address |
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3 |
Telephone | Contact |
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4 |
Fax | E-mail No. |
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5 |
Place of
incorporation/ | Year of incorporation/
registration Registration | | | |
Authorized Signatory of bidder
APPLICATION FORM NO. 2
STRUCTURE
AND ORGANIZATION
1. Name & address of the applicant
2. Telephone No. / Telex No. / Fax No.
3. Legal
status of the applicant (attach copies of original document defining the legal
status)
(a)
An individual
(b)
A proprietor firm
(c)
A firm in partnership
(d)
A Limited Company
or Corporation.
4. Particulars
of registration with various Government bodies (attach attested photocopy)
Organisation
/Place of registration Registration
No.
5. Name
and Titles of Directors & Officers with designation to be concerned with
this work.
6. Designation
of individuals authorised to act for the organisation
7. Was
the applicant ever required to suspend construction for a period of more than
six months continuously after you commenced the construction? If so, give the
name of the project and reasons of suspension of work.
8. Has
the applicant ever abandoned the awarded work before its completion ? If so,
give name of the project and reasons for abandonment.
9. Has
the applicant ever been debarred / black listed for tendering in any
organisation at any time ? If so, give details.
10. Has
the applicant ever been convicted by a court of law? If so, give details.
11. Any
other information considered necessary but not included above.
Authorized Signatory of bidder
APPLICATION FORM NO. 3
ANNEXURE - I
PERSONNEL CAPABILITIES
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Sl. No. |
Designation |
Total Number |
Number available for this
work |
Name |
Qualification |
Professional experience |
Remarks |
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Authorized Signatory of bidder
APPLICATION FORM NO. 4
ANNEXURE - II
EQUIPMENT CAPABILITIES
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Sl. No. |
Name of Equipment |
Nos. |
Capacity or Type |
Age |
Condition |
Remarks |
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Authorized Signatory of bidder
APPLICATION FORM NO. 5
ANNEXURE - III
FINANCIAL
CAPABILITIES
(Rs. In lacs)
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Financial Year |
Annual Turn Over in Indian Rupees ( or equivalent to Indian Rupees ) as per Audited Balance Sheet |
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2004-2005 |
Rs. |
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2005-2006 |
Rs. |
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2006-2007 (Provisional if not finalized ) |
Rs. |
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Average Annual Turnover over the past three years |
Rs. |
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Financial Information in Rs. Equivalent |
For year 2004-2005 |
For year 2005-2006 |
For year 2006-2007 (Provisional If not finalized) |
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1. Total Assets |
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2. Current Assets |
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3. Total Liabilities |
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4. Current Liabilities |
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5. Profit before Tax |
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6. Profit after Tax |
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7. Net
Worth |
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NOTE : The above data is to be
supported by audited balance sheets
1. Attach
copies of audited balance sheets for all three years (2004-2005, 2005-2006
& 2006-2007 ( Provisional if not finalized ).
2. Attach
recent solvency certificate from bankers.
3. Indicate
Financial arrangements for carrying out the proposed work.
Authorized Signatory of bidder
APPLICATION FORM NO. 6
ANNEXURE - IV
EXPERIENCE
OF COMPLETION OF PROJECTS OF SIMILAR NATURE & COMPLEXITY
(During
last seven years ending last day of month previous to the one in which
applications are invited)
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Sl. No. |
Name of work / project and
location |
Owner or sponsoring
organization |
Cost of work in Lakhs |
Date of commencement as per
contract |
Stipulated date of
completion |
Actual date of completion |
Name and address/ telephone
number of officer to whom reference may be made |
Remarks |
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NOTE : Please attach supporting documents (completion
certificates along with order copies) for the above information
Authorized Signatory of bidder
APPLICATION FORM NO. 7
ANNEXURE - V
Litigation Details
Court Cases/arbitration
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Name of Bidder |
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Year |
Name of the work |
Name of the Client, with
Address |
Title of the court Case/Arbitration |
Detail of the Court/
Arbitrator |
Status Pending/ Decided |
Disputed Amount (Current Value, the
equivalent) in case of Court Cases/arbitration |
Actual Awarded Amount (Rs)
in decided Court Cases/arbitration |
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Authorized Signatory of bidder
ANNEXURE-VI
Check-List
|
S.No |
Criteria |
Requirements |
Cross Referencing /
Page no. at which required information is available (To be mentioned) |
Indicate
Eligibility Y / N |
|
1 |
Average Turnover for last
three years |
30% of the estimated project
cost |
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2 |
Experience |
During last seven years
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3 |
Personnel Capabilities |
List of suitable qualified
and experienced personnel in relevant field |
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4 |
Equipment Capabilities |
List
of equipment required and proposed to be deployed & source of such
equipments |
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5 |
Financial Capability |
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6 |
Solvency Certificate |
Solvency
certificate from applicant’s bank for 30% of the estimated project cost. |
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7. |
Abandoning / Blacklisting |
Information
regarding not abandoned /Black listing for any work of Union Govt./State
Govt./ PSU’s etc. during last 5 years |
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8. |
PQ document fee, in case
down loaded from web site |
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Authorized Signature of Bidder with stamp